Axess Timecard Adjust Paid Time

This topic covers Adjusting Paid Time in Axess Timecard.

Steps:

1. .   

   Step 1
2. Step 2
3. Step 3
4. Step 4

5. To access the Adjust Paid Time module, login to Axess Timecard and click on Review and Approve Timecards link.

   Step 5

6. Type the Employee ID Number in EmplID field of the employee for whom you wish to adjust paid time.

   Step 6

7. Click the Get Employees button to search.

   Step 7

8. Click the Employee’s Name to view his/her timecard.

   Step 8

9. Adjust the date in the Date field to the first day of the time period that you want to adjust.

   Step 9

10. Click Refresh to view the original timecard.

    Step 10

11. Click Adjust Paid Time.

    Step 11

12. A new window will open allowing you to view the original timecard while you are entering your adjustment. 

     

    Note:  Timecard entries prior to 5/1/09 are retained in Kronos, the legacy system.  Follow these same steps to adjust paid time for Kronos entries.  See the Reporting module to learn how to see timecard details from Kronos.

    Step 12

13. Add Hours or Leave not Previously Recorded

     

    To add a day of leave not recorded by an exempt employee, type the date to be adjusted in the Date field.

    Step 13

14. Click the Time Reporting Code drop down menu.

    Step 14

15. Select the appropriate Time Reporting Code.

    Step 15

16. Type the number of leave hours taken in the Hours field.

    Step 16

17. Click '+' to add an additional line.

    Step 17

18. Repeat, as needed.

     

    Click Save.

    Step 18

19. Click the 'X' in your browser window to close the window. 

     

    Remember that you must click Save on the Adjust Paid Time page before closing your browser window or your work will not be saved.

    Step 19

20. Switching to a non-exempt employee, overtime leave not reported is adjusted in the same manner.

     

    Click Adjust Paid Time.

    Step 20

21. The original timecard entries will be displayed on the Adjust Paid Time page. 

    Step 21

22. Click '+' to add an additional line for the day to be adjusted.

    Step 22

23. To select Time Reporting Code click the Time Reporting Code drop down menu.

    Step 23

24. Select the appropriate Time Reporting Code.

    Step 24

25. Type the number of overtime hours worked in the Hours field.

     

    Note: When adding regular work hours for a salaried employee, use Time Reporting Code ‘Salary’.  For an hourly employee, use Time Reporting Code ‘Regular’. 

     

    Use Time Reporting Code ‘Overtime’ for both non-exempt and hourly employees.

    Step 25

26. Click Save.

    Step 26

27. Update Hours or Leave Previously Recorded

     

    If work hours were recorded, but the employee was actually on leave, the Time Reporting Code should be updated.

    Step 27

28. Click the Time Reporting Code drop down menu.

    Step 28

29. Select the type of leave taken.

    Step 29

30. Repeat, as needed.

     

    Click Save.

    Step 30

31. If the opposite situation occurred, the employee recorded leave but was actually at work, also update the Time Reporting Code.

     

    Note:  When adjusting leave to work hours for a salaried employee, use Time Reporting Code ‘Salary’.  For an hourly employee, use Time Reporting Code ‘Regular’.

    Step 31

32. Click the Time Reporting Code drop down menu.

    Step 32

33. Select the appropriate Time Reporting Code.

    Step 33

34. Click Save.

    Step 34

35. Review Adjust Paid Time

     

    To review previous Adjust Paid Time entries, navigate to the Adjust Paid Time page.  Previously saved entries will be displayed.

    Step 35

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