Bargaining Unit Employees

This topic explains how to enter time worked and/or leave hours taken in Axess Timecard for Bargaining Unit Employees.

Steps:

1. Bargaining Unit employees are required to report time worked and/or leave hours taken each pay period.

   Bargaining Unit employees may use a timeclock for reporting hours or may use Axess Timecard.  

    

   Stanford has two pay periods each month:

    

   Pay Period........................................                                        Entry Deadline

   1st - 15th of the month......................                      Enter time and/or leave hours taken by the 15th

   16th - last day of the month...............               Enter time and/or leave hours taken by the last day of the month

    

   Time must be entered by the deadline or your paycheck may be delayed.

    

   To enter your time worked and/or leave hours taken, login to Axess at https://axess.stanford.edu

   Click the Login button.

   Step 1

2. Type your SUNet ID / Password and click the Login button.

   Step 2

3. Click the Timecard link under the Time and Leave section, to access your timecard for the current pay period.

   Step 3

4. The Timecard page is displayed for the current pay period.

    

   Click the scroll bar if you wish to view your leave balances.

   Step 4

5. Your accrued leave balances are displayed in the Balances section.

   Step 5

6. If your department administrator has set up a schedule for you, click the Apply Schedule button if you wish to populate your timecard with your schedule.

   Step 6

7. Enter your In and Out times for the days that you worked during the pay period.

    

   As a shortcut, enter military time to report your hours.  Ending zeros :00 can be excluded.  For example, enter '13' to report a work time of 1:00PM.

    

   Step 7

8. Tab to move from cell to cell.

   Step 8

9. If you have taken leave time during the pay period, click the Time Reporting Code drop down menu

   Step 9

10. Select the type of leave that you have taken.

    Step 10

11. Enter the number of hours of leave taken in the Hours field.

    Step 11

12. Use the + and – buttons to add an additional row, or to delete data from a row, for a given day.

    Step 12

13. Repeat, as necessary, until all of the days of your timecard reflect accurate In and Out times and/or leave hours taken.

    Step 13

14. A PTA, the Stanford account to be charged for your hours, is displayed on each row of your timecard.

    If instructed by your supervisor or department administrator to change the PTA, click the magnifying glass icon next to the PTA field.

    Step 14

15. The Look Up PTA page is displayed. Click the link for the appropriate PTA.

    Step 15

16. When you have completed your entries, click the Submit and Approve button to submit your timecard, certifying that the entries are accurate.

    Step 16

17. The Timecard Submit Confirmation is displayed. Click the Ok button to view your timecard.

    You can also log out of the system, by clicking the Logoff link.

     

    Payable Time Summary

    Your timecard totals are calculated via an overnight process and will display in the Payable Time Summary section of your timecard.  To see your totals, please login to Axess Timecard on the day following your timecard entries.

    Step 17

18. Other Timecard Navigations

     

    To view your timecard from the previous pay period, click the Previous Timecard link.

     

    To view your timecard for a specific range of dates, select Range of Dates in the View By field and then enter the start and end dates of the period that you wish to view.  Click the Refresh button to view the timecard(s).

    Step 18

19. To see an audit trail of your entries on the timecard, click the Actions Performed on Timesheet link.

    Step 19

~~~~~ End of the Topic ~~~~~

End of Procedure.

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