Timecard Edits

This topic covers Timecard Edits in Axess Timecard.

Steps:

1. ..

   Step 1

2. ..

   Step 2

3. .

   Step 3

4. ..

   Step 4

5. To edit timecards for your employees, click the Review and Approve Timecards link.

   Step 5

6. Type the Employee ID Number of the employee whose timecard you would like to edit.

   Step 6

7. Click Get Employees.

   Step 7

8. Non Worked Time

    

   To add non-worked time to the employee’s timecard, identify the row for the applicable date.  If the row already contains work hours, click the '+' button to add a new row for that date.

   Step 8

9. From the Time Reporting Code dropdown menu, select the code for the type of non-worked time that you are recording.

   Step 9

10. In the Hours field, enter the number of hours to record for the Time Reporting Code.

    Step 10

11. Click Submit to save your entry.

    Step 11

12. Worked Time – Make Up Time

     

    If an employee requests in writing to work additional hours on one work day to be applied as make-up time for another work day in the same work week, a timecard edit is necessary to reflect this arrangement.

     

    The applicable hours must be moved to a new row.

     

    Click the '+' button to add a row for that date.

    Step 12

13. Delete the Out punch on the original row.

    Step 13

14. Enter an In punch on the new row for the start time of the additional hours.

    Step 14

15. Enter an Out punch on the new row for the end time of the additional hours.

    Step 15

16. From the Time Reporting Code dropdown menu, select Make-Up at Straight Earned.

     

    This entry will exclude the hours from the totals for the day.

    Step 16

17. Moving to the day where the make-up hours should be applied, click the '+' button to add a new row for that date. 

    Step 17

18. From the Time Reporting Code dropdown menu, select Salary.

    Step 18

19. In the Hours field, enter the number of hours to record for the Time Reporting Code.

    Step 19

20. Click Submit to save your entry.

    Step 20

21. Worked Time – Make Up Time at Premium Pay

     

    If a supervisor compels an employee to work additional hours, the hours must be paid at the appropriate overtime premium rate. If the employee requests in writing for the additional hours to be applied as make-up time for another work day in the same work week, a timecard edit is necessary to reflect this arrangement. Because the overtime premium is due, hours are exchanged at a ratio of 1 hour worked to 1.5 hours earned.

     

    The applicable hours must be moved to a new row.

     

    Click the '+' button to add a row for that date.

    Step 21

22. Delete the Out punch on the original row.

    Step 22

23. Enter an In punch on the new row for the start time of the additional hours.

    Step 23

24. Enter an Out punch on the new row for the end time of the additional hours.

    Step 24

25. From the Time Reporting Code dropdown menu, select Make-Up at Premium Earned.

     

    This entry will exclude the hours from the totals for the day.

    Step 25

26. Moving to the day where the make-up hours should be applied, click the '+' button to add a new row for that date. 

    Step 26

27. From the Time Reporting Code dropdown menu, select Make Up Time at Premium Used.

    Step 27

28. In the Hours field, enter the number of hours to record for the Time Reporting Code.

    Step 28

29. Click Submit to save your entry.

    Step 29

30. Worked Time – Overtime at Regular Hourly Rate

     

    If a non-exempt salaried employee works part time, a timecard edit is necessary to pay for any work hours beyond his/her normally scheduled hours, but below the threshold for an overtime premium. 

     

    From the row reflecting the additional work hours, the applicable hours must be moved to a new row.

     

    Click the '+' button to add a row for that date. 

     

    Step 30

31. Delete the Out punch on the original row.

    Step 31

32. Enter an In punch on the new row for the start time of the additional hours.

    Step 32

33. Enter an Out punch on the new row for the end time of the additional hours.

    Step 33

34. From the Time Reporting Code dropdown menu, select Straight Time. This entry will add pay at the hourly rate to the totals for the day.

     

    Note:  Similar to this procedure, you may add a Time Reporting Code to a line containing work hours to indicate special treatment is necessary for these hours.  For Bargaining Unit employees, you would follow this procedure to note Employee Convenience hours or Quick Shift hours.

    Step 34

35. Click Submit to save your entry.

    Step 35

36. Worked Time – Charge Multiple PTAs for a Single Work Day

     

    Hours worked for an hourly employee are allocated to the appropriate PTA in Axess Timecard.  If multiple PTAs are to be charged for a single day of work, a timecard edit is necessary to move work hours to separate rows to allow for entry of additional PTAs. 

     

    From the row with the work hours to distribute to multiple PTAs, the applicable hours must be moved to a new row.  Click the '+' button to add a row for that date.

    Step 36

37. Delete the Out punch on the original row.

    Step 37

38. Enter an In punch on the new row for the start time of the hours for the new PTA.

    Step 38

39. Enter an Out punch on the new row for the end time of the hours for the new PTA.

    Step 39

40. Click the Hourglass next to the PTA field to select the PTA to charge for the hours.  Alternatively, you may type an Override PTA if the PTA that you wish to charge is not in the PTA selection list.

     

    Note:  If you wish to charge the Override PTA for more than one pay period, it is recommended that you add the PTA to the employee’s Labor Schedule so it will appear in the PTA selection list.

     

    Repeat, as necessary, to allocate hours to the appropriate PTA(s).

    Step 40

41. Click Submit to save your entry.

    Step 41

42. ..

    Step 42

~~~~~End of the Topic~~~~~

Table of Contents  Start Topic